An office aircon makes the workplace cool, improving the
performance of workers. Whether you're an employer, an
employee working in an office or the owner of the office,
you can't bear the thought of the aircon breaking down or
working inefficiently. It would make the work environment
almost unbearable during hot weathers, affecting the overall
productivity and, ultimately, the growth of the business or
Proper maintenance and care practices will keep the air
conditioner in a good working state as well as extend its
life. However, you would need to be conversant with these
practices to carry them out. Most of them are simple and can
be done by anyone; they do not require expertise in the
aircon servicing field. So, what are they? Here are office
aircon maintenance tips for an efficient air cooling unit.
1. Time It
An overworked air conditioner deteriorates to become
inefficient too soon. This happens if you have the habit of
leaving it on when not necessary, like when the room
temperature is just right. In addition to increasing your
power bills, it causes the aircon to age faster, and you
find yourself having to replace it sooner than you had
The best way to avoid the situation where the aircon is
unnecessarily on is to use a timer. Modern units come with a
programmable timer that allows you to set it to switch
itself off at times when you're not in the office or when
the right temperature has been attained. If yours is an
older model, you can still purchase a timer that can be used
2. Ensure a Clean and Quality Filter
When dirt builds up on your office aircon's filter, it
causes it to slow down. The unit starts to use more power to
regulate the same temperature and makes you incur avoidable
power costs. A filter of poor quality will also affect the
efficiency of the aircon and make it draw too much power
than it would with a quality filter.
To counter this problem, ensure that you change the filter
at least on a monthly basis. Ensure, too, that the filter is
of high quality; a poor quality filter is of no use and not
different from the dirty one you replaced.
3. Allow Space and Aeration for the Condenser and Compressor
The compressor and condenser coils need to be installed in
places with enough space and free air flow. If shielded,
they don't dissipate heat efficiently and can affect the
overall efficiency of your aircon.
If installed outside, ensure there's no shrubbery nearby.
Also, shield it from the sun as it would not only cause
damage but also make cooling difficult. For smaller units
installed on the inside of the office, ensure no pieces of
furniture are kept too near the condenser and compressor
4. Seal Any Leaks
Leaks can greatly lower the efficiency of your office aircon.
It's advisable to find and seal them using tape to improve
the unit's efficiency and, therefore, prolong its life.
While leaks can be hard to detect, there are methods you can
use to find them. One of them is by lighting an incense
stick and moving it along the ducts of the air con. If you
notice a deflection or spread of the stick's smoke, you have
found a point if leakage. Secure the duct with tape until
you're sure the problem is fixed.
5. Clean The Aircon Parts
Dirt, dust, and debris on your air conditioner affect its
performance, making less efficient. Over time, this problem
inevitably affects any air conditioning unit. To restore its
efficiency, you would need to clean the dirt and debris off.
Cleaning the aircon parts is simple; you only need a brush
for the fan and some water for the condenser or compressor
coils. For the ducts, vacuuming clears any dust and debris
lodged in them. Ensure the aircon is switched off before
beginning to clean it. After you're through, use paper
towels to wipe the washed parts dry.
6. Assist The Aircon to Cool The Office
The harder your aircon works, the sooner it will likely
break down or become inefficient. To avoid a situation where
your air-conditioning unit has to work too much to cool or
warm the air in the office, find ways that help to make this
You can close all openings during cold weather so cold air
from the outside doesn't reach the inside of the office, for
example. On a hot day, you can switch on ceiling fans to
complement the work of the aircon. Lowering or raising
window blinds also helps, depending on the current weather.
7. Have a Technician Look at It Occasionally
There are parts of your office aircon that require a
professional to service. Or it could be that you're too busy
to inspect it for damage or change the replaceable parts
such as the filter. Having the air con serviced helps to
identify problems before they cause the whole unit to break
down or cause it to become inefficient and costly to
How frequent you schedule the servicing to happen depends on
how frequent the aircon is used, where it's situated, and
its size. Air conditioners that are used daily and for long
hours need regular servicing while small units may not
require as regular servicing as the larger ones. Aircons
situated in places that have a lot of dust and are subjected
to the elements of weather need more regular servicing.
By applying these office aircon maintenance tips, your air
conditioning unit remains efficient and lasts for long. It
would also save you from costly repairs that result from a
poorly maintained unit. Sometimes, lack of proper
maintenance practices may even lead to a total breakdown of
the unit, warranting a replacement.
However, if unsure of how to clean your office aircon or how
to replace its filter, it's advisable that you seek the
services of a professional. A trained technician will
service your aircon in the best way to keep it in great
condition so that it operates optimally.
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